Procurement Specialist [Contract]

What will you work on?

The P2P Specialist (Procure-to-pay Specialist) will support the entire North America organization in the running of the upfront part of the P2P process, managing and processing incoming quotes, working with vendors and upkeep of reporting documentation as well as working with Procurement team and Accounts Payable teams to ensure a smooth transition of quotes through the system and vendors being paid correctly and in a timely manner.

How will you create impact?
 

Quote Processing:

• Manage and process all incoming quotes.
• Verify coding and input correct quotes in the FIORI system.
• Advise global vendors on PO information once received.
• Submit completed invoices in the SES system.
• Submit approved SES and PO numbers to the Procurement team and then to the Accounts Payable Team for payment/processing.
• Update and input completed information on an Excel status reporting sheet.

Invoice Processing:

• Manage and process all incoming invoices.
• Verify coding and input correct invoices in the system.
• Obtain appropriate approvals prior to submission.
• Submit completed invoices to the Accounts Payable team.
• Update and input completed information on an Excel status reporting sheet.

Follow-up/Management:

• Work with the Accounts Payable team to follow up on the status of submitted invoices/quotes.
• Obtain clearance information for global vendors.

Management and Coordination of Monthly/Daily Reporting:

• Oversee and coordinate regular reporting activities.

New Vendor Set-up Management:

• Distribute legal documentation to vendors for signature/review.
• Assist vendors with documentation.
• Input signed legal documents in the Global Vendor Management System.
• Review and verify new vendor numbers and business processes once approved.

Training on the P2P Process:

• Distribute new vendor packet materials to global vendors and their team members.
• Provide training to LA employees as needed/requested.
• Support business partners with quarterly P2P process training to ensure understanding and collect feedback.
• Collaborate with other P2P Specialists for process improvement, creation, feedback, and work distribution to meet business needs and ensure vendors are paid on time.

Troubleshooting Issues:

• Conduct bi-weekly meetings with department heads to resolve outstanding issues.
• Identify and address issues with global vendors and their team members.
• Work with the Accounts Payable team and research in SAP to check vendor payment status.
• Resolve incorrect PO documentation issues (corrections and re-submission for payment).
• Provide further clarity and answer vendor queries regarding business processes.
• Identify employee-related process issues and provide solutions.

Vendor Customer Service:

• Perform regular "temperature checks" with global vendors to ensure timely payments and prevent outstanding issues.
• Maintain ongoing communication with global vendors to enhance relationships with Spin Master Inc.

What are your skills and experience?

• Administration experience
• SAP proficiency, high level proficiency with MS Office Suite (Word, PowerPoint, Excel, and Outlook), good analytics skills, supporting business with reporting on open POs and spend information.

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